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COVID-19: Space Reservations and Gathering Size Limitations

August 7, 2020, 5:00 p.m. CDT

As we prepare for the new semester, to include continuing efforts to limit the spread of COVID-19 to members of our campus community, and in compliance with Texas Executive Orders & Public Health Disaster Declarations and  Texas A&M University System guidance, Texas A&M University has implemented the following protocols for space reservation and limitations on the size of indoor and outdoor gatherings.

Indoor spaces available for reservation have revised occupancies based on square footage and seating capacities. We strongly encourage the continued use of remote technologies for the purposes of meetings, speakers, and events to preserve our efforts to provide a safer environment for face-to-face instruction, on-campus housing and dining, and all members of our community. Those seeking to use indoor or outdoor spaces reserved through University Center & Special Events (UCEN) should review the current UCEN Event Guide.

The following guidelines for outdoor gatherings that exceed more than 10 persons will remain in effect until Sept. 18, 2020 (30-days following the first day of fall classes).

  • University units and Sponsored Student Organizations may reserve outdoor space being used for University authorized events and sponsored activities through the UCEN reservation process or appropriate reserving authority.
  • All other student organizations and/or persons must receive mayoral/county judge approval* (per Governor Abbott’s executive orders GA-28 and GA-28 Amended*) prior to beginning the UCEN reservation process or appropriate reserving authority.

Persons or groups of more than 10 persons wishing to exercise use of Texas A&M’s traditional public forums and/or three (3) reservable free speech areas must receive mayoral/county judge approval* (per Governor Abbott’s executive orders GA-28 and GA-28 Amended*) prior to beginning the UCEN reservation process and also follow the guidelines articulated in Appendix XI of the Texas A&M Student Rules regarding freedom of expression.

Always, persons are reminded to please comply with the campus face covering* policy.

*A group or individual receiving an approval from a mayor or county judge does not obligate the university to approve the request for a reservation – approval by a mayor or county judge is an independent requirement imposed by the Governor’s Office due to the pandemic and does not bind the university.

 

* Link no longer exists and has been removed